Event Day

• Vendors must be completely set up and ready for guests by 11:30 a.m.

• Booths must remain open and staffed until the event closes at 9:00 p.m. on Saturday, 8:00 p.m. on Sunday.

• Vendors may not begin packing or breaking down early, even if merchandise is sold out or inventory is low.

• Vendor spaces are assigned in advance and may not be traded, moved or changed without approval from Village Management.

• Vendors must follow designated load-in and unloading procedures and move vehicles promptly after unloading.

• After unloading, vendor vehicles must be moved to approved parking areas. Vendors may not park in reserved or restricted parking spaces.

• Displays, merchandise and equipment must remain within the assigned vendor space and may not block walkways or neighboring vendors.

• Vendors may not share their booth with an unregistered vendor.

• Vendors are responsible for keeping their booth and surrounding area clean throughout the event and for removing all trash at the end of each day.

• Load-in times, maps and other event-day information will be provided in the vendor information packet. Requests for earlier arrival should be made in advance by emailing [email protected].

Booth Appearance & Conduct

Kris Kringle Village is intended to provide a festive, attractive and family-friendly shopping experience. Booths and displays, including tents, tables, setup and decorating, must be professional, orderly, clean and well lit.

Village Management may require reasonable changes to displays that are unsafe, obstructive or inconsistent with the overall appearance of the event.

Amplified music, microphones, speakers or other sound equipment may not be used if they interfere with event entertainment or neighboring vendors unless prior approval is received.

Smoking, including vapor cigarettes, is not permitted by vendors or their employees within the Village area.

For safety reasons, vendor children under age 16 may not remain in a booth without an adult.

Village Management reserves the right to make reasonable operational changes as necessary for the safety and successful operation of the event.

Products & Sales

The sale of drugs, firearms, ammunition, fireworks, hazardous materials, alcoholic beverages or other items deemed inappropriate by Village Management is prohibited.

Only products approved with the vendor application may be sold. Any additional items must be approved by Village Management in advance.

Each vendor is responsible for:

• Their own sales transactions

• Collection and payment of applicable sales and local taxes

• Required business licenses and permits

• Insurance required for their business

• Customer issues or disputes relating to their products or services

• Village Management is not responsible for individual vendor sales, transactions, tax obligations or customer disputes.

Help Us Promote Kris Kringle Village

We encourage vendors to promote their participation before the event through their social media pages, websites, email lists and customer contacts and to share official Kris Kringle Village event information whenever possible.

By participating in the event, vendors acknowledge that photographs and video may be taken during the event and may be used by Event Management for promotional, advertising and social-media purposes.

Application Acceptance & Payment

Applications should be submitted at least four weeks before the scheduled event date. Vendor fees are payable upon acceptance of the application and are required to confirm the vendor's space. Vendor locations are assigned based on application acceptance and payment. Vendor fees are non-refundable. No refunds or exceptions will be made due to weather or a vendor's inability to participate.

HOLD HARMLESS / INDEMNIFICATION / COPYRIGHT AGREEMENT

Each vendor participates at its own risk and is responsible for its property, merchandise, equipment, employees and representatives. Vendor shall indemnify and hold harmless Kris Kringle Village, Uplift Bonita Inc., The City of Bonita Springs and associates, from and against any and all liability, claims, demands, damages, expenses, fees, fines, penalties, suits, proceedings, actions and costs of actions, including attorney's fees for trial and on appeal, of any kind or nature arising out of or in any way connected with this Contract or Vendor's use of the space(s), sale of goods or conduct of business by Vendor, its agents, servants, employees, customers, patrons or invitees. Vendor is responsible for all monies collected from the sale of Vendor's goods plus collecting and reporting of sales tax. Kris Kringle Village, Uplift Bonita Inc., and The City of Bonita Springs are in no way responsible for any lost or stolen monies or items.

Vendor assumes all costs arising from the use of patented, trademarked, or copyrighted materials, equipment, devices, processes, or dramatic rights used on or incorporated in the conduct of any Vendor at or related to its operations at the Kris Kringle Village; and Vendor agrees to indemnify and hold harmless Kris Kringle Village, Uplift Bonita Inc., The City of Bonita Springs and Village Managers, staff and volunteers from all damages, costs and expenses in law or equity for or on account of any patented, trademarked, or copyrighted materials, equipment, devices, processes, or dramatic rights furnished or used by Vendor in connection with this Agreement and will defend Kris Kringle Village, Uplift Bonita Inc., The City of Bonita Springs and Village Managers, staff and volunteers from any such suit or action, regardless of whether it be groundless or fraudulent.

This Agreement has been entered into in Lee County, Florida and shall be construed in accordance with the laws of Florida and venue for any action arising from this Agreement shall be Lee County, Florida.

Insurance

Vendors are required to maintain Commercial General Liability Insurance for the duration of their participation in the event.

Additionally, the Vendor must provide an Additional Insured Endorsement naming Uplift Bonita Inc., Kris Kringle Village and the City of Bonita Springs with respect to the Vendor's participation in Kris Kringle Village.

Required insurance documentation must be received by December 1, 2026. Vendors who have not provided the required documentation will not be permitted to participate.

VENDOR ACKNOWLEDGEMENT

By checking this box, I acknowledge that I have read, understand and agree to the Kris Kringle Village Vendor Agreement, Participation Guidelines, Hold Harmless/Indemnification/Copyright Agreement and Insurance Requirements.